|
|
|
Revenue
Grant Acceptance
Effective, November 1, 2004, the Board passed a new grant acceptance policy (403.3). Any school, area or central office unit that receives a grant, gift, or donation of funds or equipment from a non-CPS source, must obtain approval from the CFO prior to using the funds. The Grant Acceptance group was established to simplify this approval process of accepting grants, gifts, and donations. Our group ensures that funds are accessible to schools and central office units as soon as possible.
The Grant Acceptance Group can also assist you in obtaining a signature for executing a contract where CPS is the grant recipient.
For assistance, please call 773-553-2395 or via E-mail at grantacceptance@cps.k12.il.us
Website Links:
Accounts Receivable
Accounts Receivable is the receiving point for all payments submitted to the central office - including all school internal account checks submitted to be loaded on a budget line. The Accounts Receivable Group deposits the checks and provides the Office of Management and Budget a copy of paperwork on the same day that checks are received.
Accounts Receivable may be contacted at 773-553-4245.
Website Links:
Grant Reporting
The Grant Reporting team is responsible for the timely filing of all expenditure claims submitted to governmental funding agencies. This group ensures CPS is reimbursed for all current grant related expenditures and that CPS incurs no additional expenses after the grant expires. The Grant Reporting team issues all project/grant numbers used by the Office of Management and Budget. The Purchasing system prevents purchase orders from being issued after the project/grant expires. The Accounts Payable system will not issue a payment after a liquidation date of a grant. Periodic notifications are sent to schools and central office units alerting them of potential loss of funding. Common notices sent include:
| Grant End Notice | Sent sixty days before the grant ends. |
| Grant Status Letter | Sent if the budget is not loaded according to the funding agency. If you are not spending your funds fast enough, the grant will be placed on the At Risk Report. |
| Purchase Order Cancellation Notice | Sent as each grant ends. The Bureau of Revenue will mail a colored letter (usually blue or green) notifying each unit and its vendors that their POs will be canceled in sixty days. This notice should be acted upon immediately as it is designed to protect your school from incurring any financial responsibility that might have to be paid from your internal accounts. |
The Grant Reporting Group can be contacted at 773-553-2746.
Website Links:
Employee Indebtedness – Board policy requires all city and sister agency employees to pay any outstanding debts as a condition of employment. If you received notification of any debt, please work with the city to correct this as soon as possible.
For assistance, please call 312-742-0313 or 0314.
|
