Overview
Procurements and Contracts are responsible for procuring goods and services for the Board of Education. We manage the procurement process to gain cost savings and procure high-quality goods and services for all units within the Board and the 600 plus schools. One of the goals of the department is to ensure that all of our schools have all of the material and services needed to be successful. To achieve savings and quality, the department has a number of initiatives such as strategic sourcing, contract administration and vendor management.
Goals
The goal of the department is to provide CPS with an efficient purchasing function to save money and within constraints provide the highest possible quality of goods and services to the district. Our goals are listed below:
- Provide cost savings through effective sourcing, such as strategic sourcing
- Streamline existing technology as it relates to the purchasing processes by implementing new systems/enhancements
- Define and integrate the vendor management function into the procurement process
- Maintain credentialed staff
Current initiatives
The following is a current list of our initiatives:
- Implement vendor management functionality to monitor and improve supplier performance
- Streamline contract administration to monitor and evaluate contract performance
- Development of a Facilities Portal that will provide facility related data, including O&M data, Capital Assessments, Projects and Environmental assessments for a facility
- Enhancements to the solicitations application to include multiple evaluation templates
Accomplishments
Some of the key accomplishments in the past fiscal year include the following:
- 73 solicitations generated by Contract Administration, 52 Bids, 19 RFPs, 2 RFQs
- 185 CPORs reviewed and approved
- Assumed the responsibility of maintaining the Capital and Operations and Maintenance vendor information database
- Designed and implemented employee/school reimbursement Oracle application
- Designed and implemented custom Oracle application for Point of Sale (POS) P-Cards
Resources
Please refer to the purchasing websites below for additional information:
