This policy applies to individuals and entities who would like to conduct research activities in the Chicago Public Schools or who would like to receive and use Chicago Public Schools student data and/or staff data for research or evaluation purposes. This policy does not apply to requests made under the Freedom of Information Act (“FOIA”) which are addressed in the Board’s FOIA Policy.
For purposes of this policy, the following definitions apply:
Board Contracted Research(er): Research conducted by individuals, organizations, or agencies not affiliated with the Board in accordance with their contract with the Board.
External Research(er): (1) independent research conducted by individuals, organizations, or agencies not affiliated with the Board; (2) research conducted by Board employees for personal purposes outside of their work duties during non-work hours, (e.g. research for the completion of a master’s thesis or doctoral dissertation or for any other personal purposes); or (3) educational product research conducted by a company or entity to study an educational product’s effectiveness for potential sale to the Chicago Public Schools.
Researcher: collectively refers to both Board Contracted Researchers and External Researchers.
Parent: natural, adoptive, foster or step-parent with guardianship rights, a legal guardian or a temporary custodian with whom the student resides and who has assumed legal responsibility for the student.
Research: various evaluation, measurement and inquiry activities that include, but are not limited to any of the following or any combination thereof: (1) the systematic investigation, including research development, testing and/or evaluation, designed to develop or contribute to general knowledge; (2) collecting and analyzing of information aimed at discovering new facts and their correct interpretation to draw conclusions; and (3) quantitative and qualitative study activities such as observations, interviews, case studies, ethnographic analysis, analysis of written materials, secondary analysis of data, achievement testing, surveys, experimental designs to examine causal relationships, product testing and analysis of cost and management records.
Student data: includes (1) personally-identifiable student level data, (2) de-identified student level data, and (3) aggregate level student data.
Staff data: includes (1) personally-identifiable staff level data, (2) de-identified staff level data, and (3) aggregate level staff data.
III. General Provisions
- Authorization: The Director of School Quality Measurement and Research (“SQMR”) or his/her designee shall approve or deny Researcher requests to conduct research in the Chicago Public Schools or receive CPS data as described in this Policy. SQMR may establish reasonable fees to charge Researchers for the review and evaluation of proposals and the compilation of data requested hereunder.
- No Right to Access: There is no right to access Chicago Public Schools students, staff or data related thereto for research purposes. Access may be granted when determined to be in the best interests of the Board. If access is granted, Researcher may only access schools, students, staff and data relevant to the research as approved by the SQMR.
- Guidelines: SQMR shall establish guidelines, standards and procedures for evaluating requests to conduct research in the Chicago Public Schools or to receive data for research purposes and generally for implementing the requirements of this Policy. Researchers shall comply with all requirements specified by SQMR in their guidelines, standards and procedures.
- Internal Research: Board employees who plan to conduct research as part of a work assignment or as part of their general job duties must obtain the prior approval of their supervisor prior to commencement of research activities.
|Cross References||15-0225-RS1 and 12-0328-RS2 (Note: 15-0225-RS1 and 12-0328-RS2 modified the Research Study and Data Policy 10-0728-PO1); 10-0728-PO1; 09-0325-PO3; 07-1114-PO3|
|Legal References||Family Educational Rights and Privacy Act of 1974, 20 U.S.C. §1232g; Protection of Pupil Rights Act, 20 U.S.C. §1232h; Illinois School Student Records Act, 105 ILCS 10/1 et seq.|
|Public Comment||Pursuant to Board Rule 2-6 this Policy was subject to Public Comment from 9/27/19 -11/8/19 and adopted at the December 11, 2019 Board Meeting [Board Report 19-1211-PO3].|