Student Information System | Chicago Public Schools

New and Improved Register/Enroll Student Tool!

The Registration and Enrollment tool has been enhanced to make it easier to use and to reduce the chance of creating duplicate student records. It now allows the user to search for a student by Student ID. If the Student ID is unknown, the tool then prompts to search for a student by parent/guardian's email address, phone number, and finally by student name and birthdate. Learn more about preventing and resolving duplicate student records with this guide and view the updated Student Enrollment and Withdrawal video or user guide for additional process details.

New and Improved Way to Add New Contacts!

 Having multiple contact records in Aspen for parents and guardians can make it more difficult to have one parent portal account with access to all of their students. The new "Add New Contact" tool will make it easier to search for existing contacts before creating a new one. The search will start with parent/guardian email address, followed by phone number, then by name. By reducing the occurrences of duplicate contact records, we will make the family's CPS experience much better! Access the new "Add New Contact" tool at Student Top Tab -> Contacts Side Tab -> Options -> Add New Contact. See the updated video and user guide for complete process steps.

Welcome back to Aspen, CPS Teachers!!   Want to make sure your gradebooks are set up correctly for SY 2023-24?

Check out this guide for Teachers that will poise you for success when it comes to the upcoming school year set-up.    Note: there are new configurations unique to the 2023-24 school year, so every Teacher is going to want to read & follow this guide thoroughly.

We also have a Tips and Tricks guide to help you re-acclimate and enhance your use of Aspen. Check it out here

Jessica Mulder, a Super-School Counselor at Gwendolyn Brooks College Prep, has put together a great presentation on how to make Aspen work for you.

If you ever wondered:

• Why can't they add my favorite student field to my data view?
• How can I make my favorite data view the default, saving me extra clicks?
• Can I hide filters and data views that I don't use?
• Can I build my own filter to just show the students that I am focusing on?

The answer is "Yes!" and this presentation drafted by an Aspen super-user, is a great way is get started down that path.

When you’re performing an activity for a subset of students (like mass updating attendance or printing reports), it’s VITAL that you follow the below steps:

1. Select the desired student records
2. Click Options & Show Selected. This will get these students on their own screen.
3. Then perform the desired activity. If you skip Step 2, you will be performing the action on ALL of your active students, even if you checked a subset of records.