Student Information System | Chicago Public Schools

End of Quarter 4 / Semester 2 Schedule and Important Notes SY2023

Friday, June 2nd at 5:00 p.m. is the district-wide grade entry deadline for Grades K-12. Please see the SIS Calendar page for additional details on grade entry deadlines and transcript availability as we approach the end of the school year.

Kindergarten Teachers: you can find resources supporting your marks-posting process on this Intranet page.
Elementary school Teachers: a specific grade posting process is required for quarter 4 and final grades. Quarter 4 grades should be fully posted before running "update post columns" for the final grade (FG), and then running "post grades" for the final grade. Detailed steps are illustrated in this video and this recently updated guide.
High school Schedulers: Please complete any required schedule changes as soon as possible (e.g. Financial Ed, Public Law, Service Learning Projects, etc.) so that Aspen can open up any new classes for grade posting before teacher grade entry deadlines.
Principals and APs: Please take advantage of the End of Grading Period Review Guide, and ensure that grades are accurate and complete with the help of the CPS Grade Validation Export - a report designed specifically to help teachers and admins spot discrepancies between teacher gradebook averages and posted letter grades. Administrators should always review printed report cards for accuracy before they are sent home.

A final note: Aspen year-end processing is scheduled to begin on Tuesday, June 20th. More detailed information about the Aspen school year rollover timeline is available in the last panel on the SIS Calendar page.

Announcements

Jessica Mulder, a Super-School Counselor at Gwendolyn Brooks College Prep, has put together a great presentation on how to make Aspen work for you.

If you ever wondered:

Why can't they add my favorite student field to my data view?
How can I make my favorite data view the default, saving me extra clicks?
Can I hide filters and data views that I don't use?
Can I build my own filter to just show the students that I am focusing on?

The answer is "Yes!" and this presentation drafted by an Aspen super-user, is a great way is get started down that path.

When you’re performing an activity for a subset of students (like mass updating attendance or printing reports), it’s VITAL that you follow the below steps:

Select the desired student records
Click Options & Show Selected. This will get these students on their own screen.
Then perform the desired activity. If you skip Step 2, you will be performing the action on ALL of your active students, even if you checked a subset of records.