• Cell phone
• CPS ID or another form of identification
• Any medication they will need to take

• CPS Staff Chaperones: There will be an approximately 4:1 student-to-adult ratio at the Summit. All adults will be CPS staff volunteers and CPS staff Summit event organizers.
• Workshop Room Monitors: Each workshop will have at least two CPS staff members who will ensure that all students feel safe, supported, and heard.
• Student Support Services: Several CPS mental health providers (e.g., school social workers, psychologists, and school counselors) will be present at the event to provide 15-minute check-in conversations to students who request or may require a safe space to talk. This room is an optional resource and is not part of the Summit’s programming. Additionally, a school nurse will be present to ensure that students with medical accommodations receive the support they need.
• Calming Room: The purpose of the calming room is to provide a supervised, safe, supportive, and calming space for participants to regulate their emotions through the use of positive coping strategies (e.g., sensory manipulatives, low lighting, calming music, etc.) to return to Summit activities successfully.
• ADA Accessibility: The entire event is on the first floor. The auditorium has ADA seating. Summit staff will be available to support attendees with various accessibility requests. In case of inclement weather, elevators can be used to move between the two buildings at Juarez Community Academy via the 2nd-floor skyway.

• CPS Security: CPS’ Office of Safety and Security will staff the Summit with 8 security guards.
• Evacuation Plan: If necessary, all students will exit the school through one of the designated exits. The evacuation plan maps can be found in the confirmation email students will receive after registering for the event. Students will also be reminded of these during the Summit’s Opening Ceremony.

• Masking: Masking is encouraged throughout the entirety of the Summit, regardless of vaccination status, except during meals. Students will be able to eat meals outside (weather permitting). KF-94 masks will be available should anyone need them.
• COVID-19 Testing: A limited amount of COVID-19 tests will be available for students at no cost. Taking a COVID-19 test during the Summit is optional. COVID-19 is caused by a coronavirus called SARS-CoV-2. COVID-19 can affect anyone, and the disease can cause symptoms ranging from mild to very severe. For some other illnesses caused by respiratory viruses (such as influenza), some people may be more likely to have severe illness than others because they have characteristics or medical conditions that increase their risk.
• Sanitization: Hand sanitizer stations will be placed throughout Juarez. There will also be accessible restrooms where students can wash their hands.
• Air Purifiers: There will be air purifiers located throughout the event spaces.
  

Students are expected to stay for the entire Summit (9:00 a.m. to 3:30 p.m.) to minimize safety concerns and disruptions to the event’s programming. If a student needs to leave early for an emergency, event volunteers will assist them to ensure their safety.

We encourage students to be present in whatever way feels best to them. While we discourage the use of cell phones in disruptive ways, we recognize that this space may be overstimulating at times, and temporary cell phone use may ease social stressors. That said, we do invite students to keep cell phone use to a minimum. If there is prolonged cell phone use, a room monitor or staff member will check in with the student to see if they need alternative needs met.

There will be approximately a 4:1 student-to-staff ratio at the Summit. Each bus will also have 1-2 CPS staff volunteers.

Your student might know a bus chaperone or other students on their bus; it is also possible that the chaperone is from a different school or that your student is the only one from their school attending the Summit or riding the bus. In any case, bus chaperones will have a list of all students who plan to take their respective bus and will confirm your student is on their bus again before departing the Summit.

All workshops will be reviewed and approved by a group of CPS K–12th-grade teachers.

There will be photographs taken at this event, and we have included a media consent form in the permission slip. If your student does not want to be photographed at this event, please select “I do not consent” on their media consent form. The safety and privacy of our students are top priorities, and we will only share photographs of students if they have a media consent form filled out in the affirmative.

The Opening and Closing Ceremonies will include speakers, remarks from CPS leadership, performances, and information and reminders for students regarding the Summit.

If a student feels uncomfortable during the Summit, Summit staff will assess what the student needs to feel comfortable and provide any needed support. As a reminder, several CPS mental health providers will be present at the event, and there will be a designated Calming Room.

We are requesting that students who take a CPS bus to the Summit also take a CPS bus from the Summit and are dropped off at their initial pick-up location. If this is not possible, please email galaxysummit@cps.edu to see if an alternative transportation plan for a student can be accommodated. 

Please email galaxysummit@cps.edu.