Transcript, Record, and DACA Request Process
Former students can submit a request for a transcript or other permanent student record in one of two ways:
Records are mailed to your desired location via the US Postal Service. CPS does not offer a walk-in records request service and does not provide same-day or expedited document return services. CPS does not email or fax records.
When making a transcript or records request, please allow 7-10 business days from the time we receive your request. Allow extra time to receive via US mail.
If you are seeking a copy of your immunization records on file prior to 1989, you must submit your request directly to your former school.
Available Records & Documents
Transcript
The certified record of a student’s enrollment history and courses attempted. Maybe requested for various reasons, including but not limited to:
- Transferring to another school,
- Applying to extracurricular programs,
- Applying to college or other postsecondary opportunities.
Verification of Graduation
An official form that reflects a former student’s graduation status. Includes:
- Students name,
- School of attendance,
- Graduation date.
Verification of birth
An official form that reflects your name, parent or guardian's name, date of birth, school, years you attended, and place of birth.
Third Party verification request
ONLY FOR TO BE USED BY THIRD PARTY COMPANIES. An official form that includes:
- Dates of attendance,
- Degree earned,
- Graduation date,
Immunization
The official record of a student’s medical records and immunizations at the time of enrollment.
DACA
Former or current students seeking their elementary and high school transcripts for a DACA.
Current CPS students should see their school counselor to request a copy of their transcript and IEP records.
Transcript and Record Request Fees
There is a $3 non-refundable fee for each record request made by a former student, which can be made via credit / debit card or money order using the links above. There are no longer free requests.
Recent CPS Graduates
If you graduated from a CPS high school within the past five years and are seeking a copy of your high school transcript and IEP record, or if you have withdrawn from a CPS high school within the past five years, submit a records request directly to your former high school.
Records Requests for Deferred Action for Childhood Arrivals (DACA) Filings
Former or current students seeking their elementary and high school transcripts for a DACA filing can submit a request using the links at the top of the page.
Third-Party Verification Request
Third-party verification requests must be submitted online and paid via credit or debit card. All third-party verification requests will be fulfilled by fax.
For more information about transcripts and other permanent student records, email Former Student Records at fsrecordsco@cps.edu.
Youth Connection Charter Schools (YCCS) and Austin Career Education Center
If you attended any YCCS schools, contact (312) 328-0799 or https://www.yccs.us/requests.
Notice of Student Record Retention and Disposal
The law requires the Board of Education of the City of Chicago (the “Board”) to maintain educational records, which include both “permanent records” and “temporary records.” A student’s permanent record contains the student’s name, place and date of birth, address, transcript, parent(s) name(s) and address(es), attendance records, and other information mandated by the Illinois State Board of Education. The student’s temporary records include all school-related student information not contained in the permanent record. Student records may include both paper and electronic records.
According to Board policy, the retention periods for student records are as follows:
|
Student Grade Level |
Record Category |
Minimum Record Retention Period |
Destruction Authorized When |
|---|---|---|---|
|
Elementary and High School |
Permanent Student Records |
82 years after the student’s date of birth |
Student Age – 83* |
|
Elementary and High School |
Temporary Special Education Records and Immunization |
27 years after the student’s date of birth |
Student Age – 28* |
|
High School |
Temporary Student Records and Immunization |
27 years after the student’s date of birth |
Student Age – 28* |
|
Elementary School |
Temporary Student Records |
21 years after the student’s date of birth |
Student Age – 21* |
The Board will follow the above retention schedule and will destroy these student records in the natural course of business when the records are eligible for disposal. Notice of the record disposal schedule is also provided through annual newspaper publication. To review student records after the student has transferred, graduated, or withdrawn from school, parents and students may contact us at 773-535-4110. For additional information, refer to the Board’s Policy on Student Records.