Grade Level Tracking
Attendance is calculated as present days over membership days. This school year, in accordance with State requirements, all CPS students must meet or exceed 300 daily instructional minutes to maintain full day attendance.
- Elementary students will have attendance taken once a day by their homeroom teacher.
- High school students will have attendance taken each period.
Attendance Key Terms
- A Full Day of Attendance results when a student receives 300 or more instructional minutes.
- A Half Day of Attendance results when instructional minutes fall below 300.
- A Full Day of Absence results when a student’s instructional minutes fall below 150.
- Unexcused Absences are absences that do not meet the state criteria for valid reasons for absence.
- Excused Absences are absences that are justified as they meet the state allowance for valid reasons for absence.
Attendance will be coded based on the following chart. Parents and students are encouraged to get familiar with these terms and to track the recording of this information in the ASPEN Parent Portal to ensure accuracy.
|Aspen Attendence Code||Attendance Code Representation||
Attendance Code Description
|P||Remote Present||Student is PRESENT REMOTELY during instruction|
|T||Tardy||Student is late/TARDY (T) to the start of school and/or class period|
|AE||Absent Excused||A student is marked ABSENT EXCUSED (AE) if they have met the required criteria outlined by the District and State Valid Reasons for Absence; see page 7.|
A student is marked HOME HOSPITAL (HH) if designated a part of the Home Hospital Program and approved, by ODLSS, to receive services.
A student is marked with the School Function (SF) code when they are participating in an event managed by a certified CPS employee or with another CPS employee for education bearing purposes, and are not in their scheduled class/location.
Excused & Unexcused Absences
If your student must miss school for some reason, please refer to the following guide on the considerations for excused and unexcused absences.
CPS Truancy Hotline
For assistance with truancy concerns, call the Truancy Hotline. You may be prompted to leave a voice message. For all other truancy concerns, contact your school.