| Module | Methods | Who | Where | When |
|---|---|---|---|---|
|
|
Round Robin |
Community members who were involved in any of the previous activities, or other impacted groups who have not yet been involved in the process. | Cornerstone establishments in the community (i.e., religious establishments, coffee shops, public schools). | Week 1 Three to four 60-minute workshops over a period of four days. |
|
|
Prioritization Matrix to prioritize and evaluate the ideas that are generated and discussed during the Round Robin activity. |
Select community members from the Round Robin sessions and core team members. | Cornerstone establishments in the community (i.e., religious establishments, coffee shops, public schools). | Week 2 Four hour workshop. |
|
|
Concept Poster to process and refine the ideas in the prioritization matrix into a cohesive concept. |
Select community members from the Round Robin sessions and core team members. | Cornerstone establishments in the community (i.e., religious establishments, coffee shops, public schools). |
The objective of this plan is to gather, generate and prioritize goals, proposals and existing initiatives. You do this to gain alignment on areas of focus for attention and allocation of resources.
|
Who:
|
Where:Cornerstone establishments in the community (i.e., religious establishments, coffee shops, public schools). |
When:Week: 1 |
Supplies Needed: Round Robin Worksheet |
Ideating / Round Robin
Facilitate 3 to 4 Round Robin exercises with various community members who participated in Phase 1 and/or who are impacted but may not have had a chance to participate in earlier sessions. Conduct this exercise in order to involve the community in sharing existing ideas and coming up with new ideas for potential initiatives and proposals. The favorite ideas gathered during these sessions will be used in the next activity.
- Form groups of 4 - 5 people, with each group sitting at a separate table.
- Provide each person with markers, scratch paper, sticky notes, and a copy of the Round Robin worksheet.
- Share a prompt for ideation with the whole group.
- Give a 5 to 10 minute overview of the challenge before you ask people to start ideating.
- Give 3 minutes for each person individually and silently to come up or capture one idea around the prompt. This could be a new idea that the participant thinks about in the moment. This is also an opportunity to harvest ideas that people have already come up with before. In such cases, encourage participants to use this activity to share existing ideas, as long as those ideas relate to the prompt you gave them. Ask participants to capture their first idea with drawings and words using the top box.
- Each person passes their sheet to the right, or all of the worksheets are gathered and redistributed to another table.
- Give 3 minutes for each person to critique the original idea in front of them, and capture their critique on the second box.
- Each sheet is passed again to a new person.
- Give 3 minutes for each person to improve on the original idea by addressing the most critical challenges captured in the previous round on the third box.
- Each person briefly shares their completed worksheet with the rest of their group.
- Each group votes on their favorite idea.
- Each group presents their favorite idea to the larger group.
- Use the collection of favorite ideas from all of the Round Robin workshops in the following Prototyping workshop.
|
Who:
|
Where:Cornerstone establishments in the community (i.e., religious establishments, coffee shops, public schools). |
When:Week: 2 |
Supplies Needed:
|
Conduct this workshop with a select group of Round Robin participants and the core team in order to prioritize ideas from the Round Robin sessions and create concepts that target our defined areas of interest.
Prototype / Prioritization Matrix
In groups of 3 to 4 people, create one Prioritization Matrix in order to prioritize the ideas generated during the Round Robin session.
- Define roles for each member of the facilitation team and divide participants into small groups of three or four people.
- Provide groups with a separate work space, copies of the Prioritization Matrix poster, copies of ideas to be prioritized, markers, and plenty of scratch paper and sticky notes.
- Each group identifies two to four criteria for their matrix.
- Groups discuss criteria and select two: one for the horizontal line and one for the vertical line of their poster.
- Groups force rank eight to twelve ideas across their horizontal line.
- Groups force rank all ideas across their vertical line, being careful to maintain horizontal placement.
- Groups talk through the pros and cons of the ideas in each of their four quadrants.
- Groups circle and combine similar or complementary ideas.
- Each group selects up to five individual ideas or combinations of ideas that they want to carry forward.
- Groups may repeat this exercise using different evaluation criteria.
LEARN MORE ABOUT PRIORITIZATION MATRIX
Prototyping / Concept Poster
In groups of 3 to 4 people, create posters that capture in detail the most promising concepts, which will be prototyped and tested in the next phase.
- Divide participants into small groups of 3 to 4 people, maintaining the same groups if following a prior prioritization exercise.
- Provide groups with a separate work space, copies of the Concept Poster template, copies of relevant ideas from prioritization, markers, and plenty of scratch paper and sticky notes.
- Capture all the ideas that will be part of their group’s concept in the first box on the poster.
- Name the concept as if it were a new product or service hitting the market.
- Articulate the concept’s key benefits.
- Illustrate the concept as a mini storyboard, using the following steps as a guide.
- Begin your storyboard by illustrating and describing the problem the concept will address.
- Depict and describe how people will become aware of your concept.
- Show and describe how people will use key features of your concept.
- Show and describe how someone’s needs have been met due to the concept.
- Write one key assumption for each frame of the storyboard.
- Identify one or two key assumptions across the whole storyboard that are most critical to the success of the concept as a whole.
- One group presents the concept to the larger group in 3 minutes or less.
- For the next 2 to 3 minutes, discuss questions, feedback and reactions from the rest of the group.
- Repeat presentations and feedback discussions for each group.
- Each group uses this early feedback to make changes to their concept before continuing.