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Vendor Policy

To ensure the health and safety of our students and their families during remote learning, the district has established a framework for schools to use when engaging with vendors and service providers.

On April 13, 2020, CPS implemented remote learning which will continue through the end of the school year due to the COVID-19 school closure. To ensure the health and safety of our students and their families during this time, the district established a framework for schools to use when engaging with vendors and service providers while remote learning remains in effect.

The framework assigns CPS vendors with a Tier status of 0, 1, or 2. The Tier status indicates the level of interaction organizations may have with staff, students, and families during remote learning. CPS notified vendors of their Tier status on May 6, 2020.

  • Tier 0: Interaction between the vendor organization and CPS students or families is not permitted at this time because the scope of services cannot be executed remotely. Interaction with CPS staff is permitted.
  • Tier 1 (Remote Learning Partner): Conditional interaction with CPS staff, students, and families is permitted. Please see the chart below for more information.
  • Tier 2 (Core Partner): Conditional interaction with CPS staff, students, and families is permitted. Please see the chart below for more information.

A live vendor training webinar was held on May 8, 2020 for Tier 1 and Tier 2 partners. A recording of the webinar is available at cpstube. Frequently asked questions will be posted soon. Questions about Tier status designation should be directed to the point of contact in the department that manages the organization’s contract.

Permitted Interactions by Tier

Vendor Tiers Chart

The following data chart contains screen-reader formatted data from the Vendor Tiers Chart.

  To CPS Staff To CPS Families To CPS Students: Email To CPS Students: Live Videoconference VIA Google Meets ONLY To CPS Students: Phone
Tier 0
Not Authorized
Yes No No No No
Tier 1
Remote Learning Partner
Yes Yes, with written permission from principal

Yes, with:

  • Written permission from principal
  • CC to approver or designee

Yes:

  • Google meets only
  • Multiple students only
  • CPS staff must initiate and participate
No
Tier 2
Core Partner
Yes Yes, via vendor's cps.edu email Yes, only via vendor's cps.edu email to student's cps.edu email

Yes:

  • Google meets only
  • 1:1 or multiple students
  • Only via vendor's cps.edu email to student's cps.edu email
No

Vendor Tier Training for Remote Learning Period

This webinar outlines the types of permitted contact that vendors may have with CPS stakeholders (CPS staff, CPS families, CPS students) depending on their Vendor Tier status (i.e. Tier 0, 1, or 2), and what they must do in order to maintain such status.

http://cpstube.cps.edu/central-office/features/FzQx1f9_nkwSSN3gKiYw

Best Practices for Using Google Instructional Technology Tools

Website offers guidance, support documentation and videos for how to use a variety of technology tools in support of instruction.

https://sites.google.com/cps.edu/instructionaltech