Quick View Plan
| Module | Methods | Who | Where | When |
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Deep Listening To give every person the opportunity to be actively listened to. |
Core Team + parents, caregivers, guardians, school administrators, teachers, community members. |
School, community center, library, or virtually. If in a physical space, it must be able to fit all participants. |
Week 1 |
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Interviews To practice having one-on-one conversations to explore stories and lived experiences. |
Core Team + parents, caregivers, guardians, school administrators, teachers, community members. |
School, community center, library, or virtually. If in a physical space, it must be able to fit all participants. |
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Round Robin To get people comfortable with sharing their ideas and building on each other’s ideas. |
Core Team + parents, caregivers, guardians, school administrators, teachers, community members. |
School, community center, library, or virtually. If in a physical space, it must be able to fit all participants. |
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Town Hall |
Core Team + parents, caregivers, guardians, school administrators, teachers, community members. |
School, community center, library, or virtually. If in a physical space, it must be able to fit all participants. |
The objective of this mini plan workshop is to cultivate the skills to deeply listen to others, practice building on one another’s ideas and reflect on the experience. This workshop acts as a catalyst to plan next steps with empathy and increased trust.
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Who:
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Where:School, community center, library, community-based organization or virtually. If in an actual space, must be able to fit all participants, up to 30 people. |
When:Week: 1 |
Supplies Needed:
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Trust and Healing / Deep Listening
Practice Deep Listening exercises for up to 30 minutes in 1:1 pairs with workshop attendees from various stakeholder groups in order to practice active listening and processing. If in person you will need comfortable chairs and if virtual, cameras should be enabled.
- Find a partner.
- Take turns speaking about any topic you would like for one minute each.
- While your partner is talking, remain silent, maintain eye contact and focus on what the other is saying.
- Reflect on the experience and record your reflections in the ‘Ting’ Deep Listening worksheet.
- Debrief as a group. Discuss surprises, challenges or realizations.
- Repeat this exercise multiple times over a period of time for practice.
LEARN MORE ABOUT DEEP LISTENING
Listening / Interviews
Switch partners and conduct interviews for 5 minutes each to practice having 1:1 conversations to explore stories and lived experiences in depth focusing on the reflections and lessons learned during the deep listening exercise for guidance.
- Before each interview ensure the person you are interviewing is comfortable.
- Set interview norms.
- Ease into the conversation by asking them to introduce themselves.
- Ask questions and follow-up questions.
- Be careful to maintain eye contact.
- Ask one question at a time.
- Be patient and give the person time to respond.
- Avoid talking too much. The person you are interviewing is the expert, and you are there to learn.
- Wrap up your interview by asking them if they have any questions for you.
- Ask if you may contact them in the future.
- Thank them for their time.
Ideating / Round Robin
Facilitate two 30-minute Round Robin exercise(s) with the workshop attendees. Conduct this exercise in 3-5 groups of 4-5 people in order to help people become comfortable with sharing ideas and building on others’ ideas in a respectful way. If you’re in person you’ll need chairs and tables with enough space for each group. You’ll also need pens, paper and Round Robin worksheets for each person.
- Form groups of 4 - 5 people, with each group sitting at a separate table.
- Provide each person with markers, scratch paper, sticky notes, and a copy of the Round Robin worksheet.
- Share a prompt for ideation with the whole group.
- Give a 5 to 10 minute overview of the challenge before you ask people to start ideating.
- Give 3 minutes for each person individually and silently to generate one initial idea around the prompt. Ask participants to capture this idea with drawings and words using the top box.
- Each person passes their sheet to the right, or all of the worksheets are gathered and redistributed to another table.
- Give 3 minutes for each person to critique the original idea in front of them, and capture their critique on the second box.
- Each sheet is passed again to a new person.
- Give 3 minutes for each person to improve on the original idea by addressing the most critical challenges captured in the previous round on the third box.
- Each person briefly shares their completed worksheet with the rest of their group.
- If selecting ideas to move forward, consider having everyone vote on their favorite idea.
Testing / Town Hall
Conduct 1-2 Town Hall tests with the Core Team to unpack the success or challenges of Ting Deep Listening, Interviews and Round Robins with the workshop attendees.
- In the large group, facilitate the Rose, Thorn, Bud exercise to reflect on the workshop activities and experience the attendees just had.
- Debrief as a large group.
- Wrap-up by conducting a second roll call, allowing participants to share any other reflections on the session.
- Thank the group for their contributions and provide guidance on next steps and ways they can stay involved.
- After the workshop, record and reflect on your experience and any relevant ideas from Round Robin (if applicable) using Iterating.